Empowering Steps Fee Structure

*Fees do not include any applicable taxes. Clients who have 3rd party funding or a medical referral from a medical practitioner, such as a physician, social worker, registered psychologist or nurse may be exempt from GST.
*If you attend multiple sessions per week please combine the appropriate totals/payments
*Group rates are available upon request to parents/guardians with a participant who has been recommended for a group program.

Fees include

The fee covers the 1:1 client time as well as the reserved time slot for the 10 month time period. It also includes access to a supervisor when your child requires 2:1 assistance for extra support. In January and June semiannual assessments are done. Each assessment requires your child’s therapist, a supervisor and a minimum of 1 hour in the gym and is included in the ES Service rates. Everyday therapists spend a minimum of 30 minutes on daily notes, session set up and preparation. The ES Team also meets once a week for 2 hours to discuss progress/goals/treatment plans etc. Facility and equipment costs are also included. Fees also include the GBC and Club Membership Fee (please see below).

GBC and Club Membership

Is included in your fees. This mandatory membership is (value over $60.00) is valid from September 1st through August 31st each year. The annual membership includes Gymnastics BC (GBC) insurance, 10% off Club Aviva and Empowering Steps t-shirts and hoodies.

Third Party Billing (Automatic Funding)

In order to set up automatic funding or third party billing from an organization, Club Aviva must receive a confirmation letter from the organization that outlines the dates and amounts that the funding is available for. The customer is responsible for setting up funding with the organization. Until the confirmation letter has been received, the customer may be responsible for making the monthly payments using the post-dated cheques method of payment. Once payment has been received from the funding organization, we can reimburse the customer for that amount and return the remaining post-dated cheques for the term.

1. Autism Funding Unit (AFU) at the Ministry of Children and Family Development (MCFD):
   Club Aviva invoices the AFU at the MCFD for all services based on our hourly rate. If you receive funding from the AFU, please obtain a MCFD Autism Funding “Request to Pay” form (CF0925) from the ES Office, as we have already correctly completed the information needed for the “Service Provider” section which includes all of our services. You will need to complete the rest of the form, send directly to the MCFD or we will forward to MCFD on your behalf. If you send the form directly, please provide the ES Office with a copy for our records, in order to commence services. Incorrect forms result in delays, so please email esmt@clubaviva.ca if you have any questions.
2. Other Funding Agencies:
   If you receive funding from a different agency other than the AFU (MCFD), a confirmation letter must be given to the ES Office prior to your child starting services.

Post-Dated Cheques/EFTs

For clients who do not receive third party funding, post -dated cheques or an EFT for the entire year from Sep 1-Jun 1, are due upon registration and need to be dated for the first of each month. Please make cheques payable to Club Aviva Recreation Ltd. Cheques/EFTs will be processed on the first of each month and detailed invoices will be emailed at the end of each month.

Cancellation policy

Empowering Steps is not a per/session service. It is a 10-month program, operating September – January and February - June that involves a lot of administrative, preparatory, and consultative work outside of sessions. When your child is absent, your therapist is reviewing their log book, preparing for their next session, consulting with other therapists/supervisors, re-evaluating the effectiveness of their current behavior plan/program delivery, as well as preparing a debrief on your child for discussion at weekly ES collaborative meetings. For this reason, all scheduled programming will be charged in full. If you miss 3 sessions in a row without notification, or miss more than 25% of your scheduled program for more than 2 consecutive months, Club Aviva reserves the right to remove your child from the schedule and offer the spot to a client on the waitlist.

Missed In-Person Private Lessons due to Student Illness during COVID-19

As per Club Aviva’s COVID-19 Safety Plan, clients should not enter our premises if they are experiencing any symptoms of COVID-19. Clients who cannot attend their in-person session due to COVID-19 symptoms or any other respiratory illness, can arrange with their therapist or the ES Office with at least 4 hours advance notice, to attend their regularly scheduled private session online virtually. Clients who are too ill to attend the private session online, or whose therapist does not offer virtual to their client online, will be offered a make-up session. Clients will be limited to three make-up private sessions per season (September – June) due to illness.
Note: this policy does not apply for in-person Sep-Jun group sessions.
Extreme circumstances may be reviewed on a case by case basis.

Program Withdrawal

If you are permanently withdrawing for medical reasons, a note from the child’s medical practitioner must be provided in order to receive a refund for remaining sessions. Otherwise, one month’s written notice from the 1st of the month, must be given for withdrawal from the program and payments will be due for one month after the customer gives notice.

Assumption and acknowledgment of risks for minors

Re: use of premises and equipment of Club Aviva Recreation Ltd and Delta Gymnastics Society

To: the above clubs, operating as Delta Gymnastics Society and Club Aviva Recreation Ltd. (referred to in this document as the named clubs) and Gymnastics BC, and the directors, officers, employees, representatives, officials, landlord and agents of both organizations

I have read the guidelines and rules issued for the use of the named clubs’ premises and equipment, which I understand, and I agree to be bound by them. I further agree to acknowledge that:

1. The rules and guidelines governing the use of the premises and equipment are solely for that purpose, that is, for the use of gymnastics activities, and it remains my sole responsibility to act and govern myself in such a manner as to be responsible for my own safety;
2. I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.