Third Party Billing (Automatic Funding)

In order to set up automatic funding or third party billing from an organization, Club Aviva must receive a confirmation letter from the organization that outlines the dates and amounts that the funding is available for. The customer is responsible for setting up funding with the organization. Until the confirmation letter has been received, the customer may be responsible for making the monthly payments using the post-dated cheques method of payment. Once payment has been received from the funding organization, we can reimburse the customer for that amount and return the remaining post-dated cheques for the term.

No retroactive funding changes will accepted. Written notice and confirmation is required for any funder changes. You are responsible to ensure that your funding is accurate and up-to-date. If there is a lapse in funding, services rendered will be charged to the credit card on file. Once funding has been re-established, you may be eligible for a refund.

1. Autism Funding Unit (AFU) at the Ministry of Children and Family Development (MCFD):
   Club Aviva invoices the AFU at the MCFD for all services based on our hourly rate. If you receive funding from the AFU, please obtain a MCFD Autism Funding “Request to Pay” form (CF0925) from the ES Office, as we have already correctly completed the information needed for the “Service Provider” section which includes all of our services. You will need to complete the rest of the form, send directly to the MCFD or we will forward to MCFD on your behalf. If you send the form directly, please provide the ES Office with a copy for our records, in order to commence services. Incorrect forms result in delays, so please email esadmin@clubaviva.ca if you have any questions.
2. Other Funding Agencies:
   If you receive funding from a different agency other than the AFU (MCFD), a confirmation letter must be given to the ES Office prior to your child starting services.

Post-Dated Cheques/EFTs

For clients who do not receive third party funding, post -dated cheques or an EFT for the entire year from Sep 1-Jun 1, are due upon registration and need to be dated for the first of each month. Please make cheques payable to Club Aviva Recreation Ltd. Cheques/EFTs will be processed on the first of each month and detailed invoices will be emailed at the end of each month.

Cancellation policy

All confirmed Intensives and sessions are subject to a no cancellation policy and will be billed in full. However, if provided with ample notice and a valid reason for cancellation, Club Aviva will consider placing a credit on your account to be used towards a future program. As per Club Aviva’s COVID-19 Safety Plan, clients should not enter our premises if they are experiencing any symptoms of COVID-19. Each request will be considered independently and Club Aviva reserves the right to charge a partial fee to cover wages.

Assumption and acknowledgment of risks for minors

Re: use of premises and equipment of Club Aviva Recreation Ltd and Delta Gymnastics Society

To: the above clubs, operating as Delta Gymnastics Society and Club Aviva Recreation Ltd. (referred to in this document as the named clubs) and Gymnastics BC, and the directors, officers, employees, representatives, officials, landlord and agents of both organizations

I have read the guidelines and rules issued for the use of the named clubs’ premises and equipment, which I understand, and I agree to be bound by them. I further agree to acknowledge that:

1. The rules and guidelines governing the use of the premises and equipment are solely for that purpose, that is, for the use of gymnastics activities, and it remains my sole responsibility to act and govern myself in such a manner as to be responsible for my own safety;
2. I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.